What does a bookkeeper do?

shopify bookkeeper

With a clear understanding of the company’s financial position, Shopify business owners can make informed decisions about investments, product launches, and expansion plans. When it comes to reconciliation, in this case, it refers to transferring the balance from the end-of-the-month bank statement or credit card statement to QuickBooks. The purpose of this step is to ensure that all transactions have been recorded into QuickBooks and that none are duplicated or missed.

shopify bookkeeper

Effective accounting for Shopify enables store owners to precisely monitor their sales, expenses, and profitability. By diligently recording each transaction, owners gain insight into their revenue streams, cost of goods sold, marketing expenses, and other operational costs. One way to report sales tax in your bookkeeping records is to debit the amount you’ve collected from your cash account and credit it to your sales revenue and sales tax payable accounts. Understanding and tracking your financial data is an essential part of small business finance. That’s why, when you’re running a business, it’s something you either have to learn from bookkeeping classes or outsource. Small business accounting begins with setting up each account so you can record transactions in the appropriate category.


When you talk to a bookkeeper, accountant, or CPA, they will tell you that you have to reconcile the books with bank statements and credit card statements. In the second step, reconcile bank and credit card statements with QuickBooks. The process of reconciling bank feeds is commonly known as reconciliation among QuickBooks users. Connect your bank account and credit card account to QuickBooks to add them through the bank feed. Alternatively, you can enter invoices, customer payments, and deposits, file sales tax reports, and process payroll manually.

shopify bookkeeper

Integrating your Shopify store with accounting software eliminates the need for manual data entry and ensures that your financial records are always up to date. This seamless integration saves you time, minimizes errors, and shopify bookkeeper provides a holistic view of your business’s financial health. Analyzing sales data in real-time enables owners to identify the products or services that generate the highest revenue, allowing them to focus on those areas.

Organizing and Categorizing Transactions

A large success indicator in business is profitability, and you can often create unexpected profit by analyzing your expenses and creatively finding ways to lower them,” says Sheena. On a monthly basis, you should be looking at your business as a whole, to understand how things are going and get a feel for the bigger picture. Whether it is dealing with chargebacks or a rogue employee embezzling from your company – like this wild story from an 8-figure US ecommerce business, there are many things you can do to prevent fraud.

shopify bookkeeper

In the fast-paced world of e-commerce, where every click can turn into a sale, and every customer interaction matters, financial management holds the key to unlocking success. At the same time, you cannot ignore bookkeeping because you cannot run your business effectively without it. The solution is to use tools like Shopify that help with bookkeeping. Sign up for Shopify’s free trial to access all of the tools and services you need to start, run, and grow your business.

Bookkeeping is key for small business growth

These reports provide valuable insights into your Shopify business’s financial health, enabling you to make informed decisions and identify areas for improvement. In Bookkeeping, you are recording and tracking all of your financial transactions. Depending on the method you choose, you can either use a spreadsheet, one of the methods in step one, or cloud accounting software. To become a better bookkeeper, you have to select a system that suits your needs. With cloud software, you can save a lot of time and ensure that your finances are up-to-date and accurate.

A virtual bookkeeping assistant can handle this process by comparing your bank statements with the transactions recorded in your accounting software. They can identify and resolve discrepancies, ensuring your financial data is reconciled and current. To maintain clear financial records and separate your personal and business finances, setting up dedicated business accounts for your Shopify store is essential. This includes a business checking account and a business credit card. Keeping your personal and business expenses separate will simplify your bookkeeping process, enhance accuracy, and ensure compliance with tax regulations. As a result, effective cash flow management allows for better financial stability, enabling businesses to weather uncertainties and seize growth opportunities.

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